Check-In Transaction

Clicking on the 'Information' and selecting 'Check-In Transaction' accesses the Check-In transactions section. This has been shown below:

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The following form will be displayed:

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To add Check-In details, click the 'Add' button to the bottom left and fill in the details as appropriate. Once all the details have been entered it is imperative that either the 'Save' button or the 'Save + Close' button is pressed. Below is a list of each of the fields available and description of what they do:

Check–In Date/Time  - A mandatory field to specify the date and time at which the item was checked-in. This is defaulted to the current date and time. 
 
Item Code - A mandatory field to specify the item code, which is being checked-in. This can be recorded manually or by the scanner. It contains a list of items that have been checked-out to let the user know the checked-out items. This is a user-defined lookup and must be populated before it can be used; see Adding an Item for more information.  

Peg Number will only be displayed here if it has been enabled in the System Settings.Peg Number - The peg number for the item can also be changed from the list of peg numbers. 
 
Bay Number - The bay number is used to enter the parking bay where an vehicle is parked. Any number can be entered only on the checked-in form, which is then shown on the checked-out and item forms also. 
 
Employee ID - A mandatory field to specify the employee id, which has checked–in the item. This can be recorded manually or by the scanner. This is a user-defined lookup and must be populated before it can be used see Adding a Person for more information. 
 
Enter Employee Password - An alternative option to specify the employee id, in case user didn't know the employee id. By clicking this button, user can enter the password for which employee id corresponds. The form that comes up is shown below:

Employee Picture - This field displays the employee's picture if it has one. 
 
Check In Description - An optional field to add any descriptions for checked-in items. An optional field to add any descriptions for checked-out items. This text is then shown on the person history and item history.

This form has various validations, which are required to be understood in the form of mentioned points:

• When an item code is entered in Item Code field, it will be verified only if the item has been checked out. And then only Employee ID field can become accessible.

This means that an employee can only be verified if it has any item to be checked - in.